Stakeholder Update Email Template

Example prompt to use in ChatGPT or Gemini

Updated September 16, 2025

Prompt

Draft a concise stakeholder update email for project {{project_name}} to be sent to {{stakeholder_role}}. The email should include: 1) one-line status summary, 2) three key progress points with short metrics where available, 3) top 2 risks or blockers with mitigation plans, 4) upcoming milestones and immediate asks (if any), and 5) a professional closing with next contact step. Keep the tone confident and succinct (max 200–250 words).

Inputs: {{stakeholder_name}}, {{stakeholder_role}}, {{project_name}}, {{progress_summary}} (3 short bullets), {{risks}} (2), {{upcoming_milestones}} (2), {{ask}} (optional).
Recommended for: gpt-4o-mini

How to use this prompt

1

Copy the prompt above by clicking the "Copy Prompt" button

2

Paste it into your preferred AI tool (ChatGPT, Claude, Gemini, etc.)

3

Customize any variables or context as needed for your specific situation

4

Submit and chat!

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