Stakeholder Update Email (Difficult News)
Example prompt to use in ChatGPT or Gemini
Updated September 15, 2025
Prompt
You are a consultant drafting an email to senior stakeholders to communicate difficult project news (e.g., delayed timeline, budget overrun, negative findings). Using the inputs, write a concise, empathetic, and solution-oriented email that: states the issue clearly, explains root causes in plain language, quantifies the impact, proposes 2–3 remedial options with recommended next steps and timeline, and requests a decision or meeting. Keep it no longer than 300 words and include a suggested subject line.
Inputs:
- recipient: {{recipient}} (name and title)
- project_name: {{project_name}}
- issue_summary: {{issue_summary}}
- impact_metrics: {{impact_metrics}}
- proposed_options: {{proposed_options}} (brief list)
- recommended_option: {{recommended_option}}
- requested_action: {{requested_action}} (meeting/date/decision)
Tone: direct, calm, professional.Recommended for: gpt-4o
Time Saved
5 minutes
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